How to Use Search in ProProfs Knowledge Base


Quickly find information in ProProfs Knowledge Base using the robust search functionality. This feature allows you to minimize navigation efforts and troubleshoot issues efficiently.


A preview of the search feature in the ProProfs Knowledge Base:


ProProfs Knowledge Base Search functionality in action


The search box can help users:


  • Minimize user effort and save time by locating relevant information with ease.

  • Effectively troubleshoot issues independently, reducing dependency on support teams.


Table of Contents:



 Page Suggestions


When typing in the search box (top right), matching page suggestions will appear to help you quickly navigate to the desired page. 


The page title matches the suggestions. You can choose one of the suggestions to navigate directly to the page. Else, you can ignore it and perform a site search.


Page suggestions


Hover the cursor over to the title and click on it to open. You can also scroll to see more suggestions.


 Full-site Search


The algorithms will perform the search sitewide. Draft pages and pages marked to be excluded from the search will not show the desired results. Search will match with each page’s content, page title, search keywords, and table of contents name. 


To perform a search, simply enter the search text into the search bar, click the search icon, or hit Enter.


Full-site Search


  • If you are in Tab View, the search results will open in a new tab.

  • To open a search result, click on that page title in the search results.

  • The searched keyword will appear in bold throughout the page.

  • If the search keyword is part of toggle content, the toggle content will expand and show the searched keyword.


 Search Keywords


Search keywords allow you to provide additional searchable text and targeted keywords for a page, such as “password, password reset, lost password, forgot password,” that the system will use when performing a search.


In the page editor,


  • Click on the gear icon for more settings.


Go to Page Settings


  • Enter keywords in the search results box.

  • Check the box next to “Show page in search result.”

  • Click Save.


Enter Keywords and Save


 How does ProProfs Knowledge Base Search Work?


When you enter a phrase:


The search algorithm matches the entire phrase with the article’s title, content, and keywords(tags).


Next, it matches the combination of words in the phrase with the title, content, and keywords(tags) to show relevant results.


Lastly, it matches the words in the phrase individually and returns with the articles that contain those words.


Search feature in the ProProfs Knowledge Base


 How to Hide a Page from the Search Results


A published page appears in the search results by default. However, you can hide a page from the search results.


  • Click on the gear icon.

  • Uncheck the box next to “Show page in search result.”


Exclude page from appearing in search results


 How to Hide Search Box from Home Page


If your homepage has a prominent search box on the page, you may not want to have another search box on the top right.


Global Search Box on the Knowledge Base homepage


To hide the search box from the homepage:


  1. Log in to your account (as an administrator) and click Settings.

  2. Select a site from the dropdown.


Choose the site


  1. Click Configure.

  2. Scroll down to the “Hide global search box on home page.”

  3. Switch it to Yes and Save.


Hide global search box from the homepage


 How to Add a Search Box to a Page


You can also add a search box to any page you create in ProProfs. To add a search box to a page, add the following code to the page's source code:


<div class="head">
<div class="search-kb">
<div class="input-field"><input class="search-field searchbox" id="search-header" type="search"><input class="btn-blue search-btn" style="background: #3c8ac9;color: #fff;border: none; font-size:18px;" type="submit" value="Search" ></div>


This will function as the global search box and return the search results. Learn how to access the source code of a page.


 How to Add a Search Box to Your Own Website or Web Application


You can also pass a search query from your own website or web application to your ProProfs site. It allows you to add a search box to your own website and pass the search term to your ProProfs documentation site.

To do this, you will need to add a small piece of HTML code to your website or web application:


<input id="txtsearch" />
<input type="Button" onclick=" (''+document.getElementById('txtsearch').value)" value="search"/>

Change the URL to your ProProfs site, for example, If you have a custom domain set up, you would use that URL.

 Download a sample HTML file


That is all about the search feature in the ProProfs Knowledge Base. If you encounter any issues or have any questions, feel free to contact our support team.



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