How to Access Revision History

The Revision History feature in ProProfs Knowledge Base allows you to monitor and manage changes made to your pages over time. You can track modifications, compare content across versions, and restore previous versions if needed. This feature is particularly useful for ensuring accuracy and recovering important edits.

Benefits of Accessing a Page's Revision History:

• View Page Versions: Quickly access all previous versions of a page, complete with timestamps for tracking when changes were made.
• Restore Previous Versions: Easily revert to any earlier version of a page if recent edits don’t reflect the desired content or accuracy.
• Compare Versions: Highlight and compare differences between two-page versions, making it easier to track significant changes.
• Collaborate via Comments: Leave comments on any version of the page, promoting collaborative editing and feedback for team-based projects.

Here’s a preview of the revision history of a page:

How to Access Revision History

Step 1:  Access Revision History Tab

• Select the page you want to review from the Table of Contents.
• Click the Revision History icon on the far right of the page toolbar, as shown below.

Step 2: View and Manage Versions

As you arrive under the Revision History tab, you can see the current published and previous versions that you can restore. You can also see the differences between any two versions of the page.

1. Current published version - This is the version of the page that is currently published and visible to anyone who searches for this particular page.

2. Restore this version - Clicking this option restores that version over the published one. You can then continue to edit its content.

3. Draft - Shows the version that was in draft between the currently published and previously published versions.

4. Show Differences - You can select any two versions of the page and click Show Differences to view their differences. The screenshot below shows how the differences between page versions are presented. You can also see the date and time of each version.

5. Comment - Comment on a page version by clicking the comment icon. The comment box appears in the screenshot below. Enter your comment in the comment text box and save.

Step 3: Access Workflow History

You can also access the workflow history to see the details about modifications in a page’s status. Click Show Workflow History.

This provides detailed information on edits, approvals, and publication status updates.
 

That is all about accessing a page’s revision history in your knowledge Base.  If you encounter any issues or have any questions, feel free to contact our support team.