How to Use ProProfs AI in the Editor

Creating high-quality content can be time-consuming, especially when you're aiming for clarity, the right tone, or multilingual reach. The ProProfs AI makes this easier by giving you intelligent suggestions for content creation, editing, tone adjustment, and translation—right inside the editor. 

This AI-powered tool saves time and boosts productivity, whether you're drafting a new article, refining an existing one, or tailoring content for different audiences.

Benefits of the ProProfs AI:
 

• Effortless Editing: Automatically improve writing or adjust the length of your content.
   

• Tone Flexibility: Instantly change the tone of your text to match your audience.
   

• Instant Translation: Translate your content into six widely used languages.

Use Case: A technical writer needs to create multilingual articles quickly. With ProProfs AI, they generate the initial draft, make it more concise, switch the tone to "Professional," and translate it into French and German—all within the editor. This streamlines their documentation process and ensures consistent quality across languages.

How to Use ProProfs AI in the Editor

Step 1: Open the AI Toolbar

Click the ProProfs AI icon (shown as a blue star in the toolbar) to view available AI options.

Step 2: Choose an AI Option

The toolbar offers four categories, each with specific functions:

Generate with AI:

Use this to create new content or summarize existing text.

• Create Content – Generate content based on selected text or prompts.

• Summarize – Condense long passages into clear, concise summaries.

Edit with AI:

Enhance the quality or length of your text.

• Improve Writing – Refine grammar, clarity, and readability.

• Make Shorter – Condense the text while keeping the core message.

• Make Longer – Expand on the current content with additional detail.

Change Tone:

Modify the tone of your writing to suit different audiences.

• Professional – Use formal, business-appropriate language.

• Casual – Adopt a relaxed and conversational tone.

• Friendly – Apply a warm, approachable voice for a personal feel.

Translate:

Convert your content into other languages to support a global audience.

• English

• Spanish

• Simplified Chinese

• French

• German

• Arabic

Step 3: Apply the AI Suggestion

After selecting an option, the AI will display a suggested version of your content. You can:

• Review the AI-generated result.

• Edit or fine-tune it as needed.

That’s all about using ProProfs AI in the Knowledge Base. Please contact our support team if you encounter any issues or questions.